A Mobile Application Development Company in Florida for the Condo Board’s Records

Updated November 2026 · Written and maintained by the Progression Agency strategy team

A unit owner in a 40-unit building in Sarasota opens the association’s app to find last month’s board minutes and gets a login screen with no way to request a password. Florida law now requires associations with 25 or more units to post a long list of records on a website or a downloadable app, inside a protected area for owners, within 30 days. A mobile application development company in Florida building for associations has to start from that list and those clocks before it designs a single screen. Progression is based in New York, builds for Florida associations and managers remotely, and offers on-site sessions on request.

Last month’s minutes behind a locked screen

The owner in Sarasota has a reasonable question: what did the board decide about the roof? She opens the association’s app, and the first screen asks for a username she was never given.

The login above is a hypothetical, and its flaw is common. The statute says that on a unit owner’s written request the association must give the owner a username and password. A login screen with no request path leaves the owner with nothing to do but call the manager.

• Put a request link on the login screen.
• Say what the owner needs to send and who reads it.
• Send a confirmation so the owner knows the request arrived.
• Log each request with its date, since the law speaks of a written request.

What a mobile application development company in Florida must build for an association

Section 718.111(12)(g) of the Florida Statutes says an association managing a condominium with 25 or more units, other than timeshare units, must post digital copies of listed documents on its website or make them available through an application that can be downloaded on a mobile device. The site or app can be wholly owned and operated by the association, or run by a third-party provider on a portion dedicated to the association.

It must have a protected area that the general public cannot reach, open only to unit owners and association employees. For homeowners’ associations, section 720.303(4) set the same kind of duty for associations with 100 or more parcels by January 1, 2025.

• Condominium associations with 25 or more units, not timeshare: section 718.111(12)(g).
• Homeowners’ associations with 100 or more parcels: section 720.303(4)(b).
• A website or a downloadable mobile app satisfies the posting duty.
• The system may be owned by the association or run by a third party.
• A protected area for owners and employees is part of the design, not an extra.

Does the statute require an app?

No. It allows a website or an app, and either may carry the records. An app is a good fit when owners want the minutes and notices on a phone.

Can the association use a vendor’s platform?

Yes, the statute allows a third-party provider’s platform, if the association has a portion of it dedicated to its own activities. Ask counsel about the contract.

The required records, screen by screen

Here are the records the statute lists for a condominium, one row each, with the posting clock and how long the record stays. The statute requires the protected area to exist; where each record sits inside the app is a design choice for the board and its counsel.

The 30 day upload clock

The clock starts when the association receives or creates the record, and a shorter period applies if another law sets one. The app should store both the date received and the date posted, so the board can show that it kept the clock.

Notices on the front page or a page called Notices

Owner meeting notices and agendas must be posted in plain view on the front page, or on a separate subpage labeled Notices that is conspicuously visible and linked from the front page. In an app, that means a Notices tab that is visible before anyone logs in.

Bid summaries over $500 kept for a year

Summaries of bids for materials, equipment or services over $500 must stay on the site or app for one year, and complete copies may be posted instead. The app should keep a date on each summary and flag it a year later.

The statute also says that failure to post is not in and of itself enough to invalidate an action of the board or its committees. That is not a reason to skip the screens, since owners and regulators read the same list. Ask counsel what a missed posting means for your association.

Owner logins on written request

The statute says that upon a unit owner’s written request the association must provide a username and password with access to the protected sections. The login is a process with several screens, and each one needs an owner on the association’s side.

• Keep owner accounts and employee accounts as separate roles, with different reach.
• Let a manager approve a request, and let a second person review the list monthly.
• Remove access when a unit sells, using the closing date the board records.
• Never let an app send a password in plain text.
• Keep a log of who approved whom and when.

What if an owner has no email?

The request path should accept a paper request too, since the statute speaks of a written request. A staff member can enter it and issue the account.

Who resets a lost password?

The owner, through a reset screen that sends a link to a verified address. The board should not be typing passwords into messages.

Redaction before anything is posted

The statute says protected information, and information not allowed to be accessible to unit owners, must not be posted. If it appears inside a document that has to be posted, the association must ensure it is redacted before posting.

An upload screen can carry that duty as a step: the person uploading confirms the review, and a second person with authority signs off on records that carry personal details. What counts as protected is a legal question, so the association’s counsel decides it.

• Add a required review checkbox to every upload.
• Keep a redacted copy and an original in separate places.
• Flag file types that are scanned images, since hidden text can survive.
• Give counsel a list of record types to rule on once, in writing.

Can the app redact automatically?

It can help find patterns such as account numbers, but a person must check the result. The statute puts the duty on the association.

Video meetings and the twelve month shelf

Associations that hold meetings by video conference must post the recording, or a hyperlink to it, for the preceding 12 months. That applies to meetings of the association, the board, a committee and the unit owners.

The app should handle storage and expiry, not someone’s memory. A recording is posted within the 30 day clock, sits on the shelf for twelve months, and is flagged for review after that.

• Store the recording in the app or link to the platform that holds it.
• Test the link a year later, since platforms change their addresses.
• Add the meeting date and type beside every recording.
• Flag a recording that is about to age off the shelf.

Does a link count?

The statute says a recording or a hyperlink to the recording. A link works while it works, so the app should check it.

An app development company in Florida for managers with many associations

A management company that runs a dozen buildings does not want a dozen different apps. An app development company in Florida can build one platform with a separate protected space for each association, so no owner sees another building’s records.

• One sign-in for the manager, one protected space per association.
• A dashboard of 30 day clocks across all buildings.
• Owner counts and unit thresholds kept per association, since the 25 unit rule is per association.
• A shared template for notices that each board can edit.

No claim is made here about any vendor’s product. The point is design: the manager’s view and the owner’s view are different screens on the same data.

What changes when the association owns the site?

The statute lets the association own the system outright. In that case the contract with the developer should say who holds the code, the data and the domain.

Homeowners’ associations with 100 or more parcels

Section 720.303(4)(b) lists documents an association with 100 or more parcels must post, including the articles, bylaws, declaration of covenants, current rules, executory contracts and bid lists, budgets, financial reports and current insurance policies.

The two lists overlap but are not the same, so an app for a management company needs both kinds of association built in. Ask counsel which statute applies to each client.

The board secretary’s weekly check

Give the board secretary one card to run each week. It takes ten minutes and catches the clocks before they run out.

The app can print the card as a report. Our app development agency page describes how we plan and build, and a quote can price each screen from a written list.

What an association app costs

An association app is priced by its features: logins, uploads, notices, roles and a manager dashboard. Here are the published US bands for apps.

Progression publishes no Florida price and quotes after a written scope. See app development cost for what moves a quote. Developers in other cities are covered on app developers in Tampa.

Related services and guides

Pages that sit beside this one:

• App development agency
• App development cost
• Real estate software development
• App development company in Miami
• App development company in Orlando

Frequently asked questions